Human Resources email templates

One important thing about human resource emails

In the HR industry, email plays a super important role as the primary way to communicate with both prospects and newcomers. Whether it’s sending an offer letter, reminding employees about training deadlines, or announcing policy updates. Human resource emails are one of the main channels for internal and external company communication, making well-structured templates not a complimentary “nice-to-have” thing, but a must-have. Having ready-to-use human resource email templates can help you save lots of time to make sure your messages are both professional and effective.

On average, human resource emails see open rates of 68% (which is well above the industry average), as they often carry the most anticipated information for subscribers. A custom HR email template can help turn this high attention into robust processes and better engagement. To encourage long-lasting relationships, include some useful freebies in your emails using Selzy’s customization tools.

Here are some ideas:

• Welcoming new employees with a personalized onboarding checklist
• Sharing employee appreciation messages or milestones
• Offering downloadable guides, like remote work tips or wellness resources
• Conducting quick surveys to gauge employee satisfaction
• Sending reminders for compliance training or benefits enrollment

Adding a human touch can make all the difference in creating a healthy work culture and convert those applicants into your new loyal employees!

Right visuals for HR emails

Not sure where to find appropriate visuals for your human resource emails? Selzy’s AI image and text generator is built right into the drag-and-drop interface of the email editor. Type in a description for the design you need, and in seconds you’ll have an image ready to send. You can also browse our media library of professional images and icons, or upload your own visuals to create a non-standard email design that reflects your company values.

Animated GIFs or videos are great for showing prospective employees important company events, such as company meetings or team-building activities. Try to reflect your workplace culture with custom visuals that show what makes your organization unique.

Additionally, spice up your human resource emails with customizable fonts, colors, and layouts. With Selzy, creating polished and on-brand email templates is effortless — no coding skills or designers required. Moreover, with our brand new email template generator, you can create a unique human resource email template just for your goals. We’re talking not just copy, but the whole layout and design. Give it a try today to see how it changes the way you do email forever!

How to craft human resource emails that make good first impressions

In HR communications, clarity and relevance are key factors that are always appreciated by your subscribers, whether they’re current employees or new job applicants. Make sure your subject lines and calls-to-action are straightforward. Adding urgency, like “Action required: Complete your benefits selection by Friday,” can motivate employees to respond faster.

Ask our built-in AI for various subject lines and preheaders (it’s easily accessible right in the email editor), combine them with different human resource email templates from this page, customize if needed or send out to test which variation shows the best performance with our easy-to-use A/B testing tools. 

Use seasonal or occasion-based messaging to keep things fresh. For instance, a cheerful “Happy Holidays! Don’t forget to check out our year-end wellness resources” can make routine announcements more engaging.

Selzy’s pre-built human resource email templates also make dynamic element integrations easy. For example, try to add more interaction with countdown timers or clickable checklists, helping you push your HR processes forward even further.

Create synergy between human resources email and CRM

Emails are a primary tool for HR departments and brands, but why stop there? Boost engagement by linking your human resource emails to other communication channels like TikTok, Facebook, Wordpress or HubSpot. It’s all possible via native integrations and takes a couple of minutes, with absolutely no need for the dev team to be involved. Include clickable icons in your emails to guide employees to these platforms for more information.

Take it a step further by stimulating mobile engagement. With Selzy’s pre-built app download blocks, you can make it easy for employees to access your HR tools on the go.

And don’t worry about readability — Selzy’s human resource email templates are mobile-friendly by default, so your email content will look great on any device.

Best tools to grow your HR email list

Using pre-designed human resource email templates is a huge leap forward in terms of time savings and consistency of your communications — something HR departments often really lack! But how do you build and an up-to-date email list?

If your organization has an employee portal or HR management system, embedding sign-up forms or pop-ups for updates is an easy win. Alternatively, if you’re crafting human resource email samples for inspiration, Selzy has you covered with professional designs.

Create a custom HR email template in Selzy today to make every message bring you a new employee or engage and retain a current one!